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How To Export Gmail Emails to PST? A comprehensive Guideline

We all want to protect our Mails from getting corrupted or breached but do not take proper measures. Mainly when we talk about Gmail email service providers, it is used by millions of users. So it becomes essential to save it from cyber-attacks. The only possible way to do that is to export Gmail emails to PST using various native methods, including a professional solution named Gmail Email Backup Tool. But firstly, let’s understand the basics of Gmail.

We all know Gmail is a free email service provider, serving users for more than 18 years. With various features like Automatic email filters and categories, smart Compose and Smart Reply, email nudges and high-priority notices to find & manage your trips in Gmail, event details used to create calendar events, writing and intelligent search suggestions and many more. Besides Gmail, Google offers many services like Google Docs, Calendar, and YouTube.

Now that we are clear with the basics let’s see a few reasons to export Gmail emails to PST.

Reasons to Save Gmail Emails to PST

  • The data will stay safe, and the user will not have to worry about data.
  • No competitor will be able to cause harm to your data.
  • You will not face any panic situation as your data will stay safe in the form of backup.
  • You can access your data even when you have run out of internet service.

These are some common reasons to save Gmail to pst. Now let’s move ahead toward the solution.

Export Gmail Emails to PST Format Manually

If you are using a Gmail Email service provider, you might wish to save Gmail to PST. Fortunately, it is easy to do using the methods below.

Method 1: Download Gmail Emails as PST Using Google Takeout

We will perform this method in two parts. In the first part, we will save Gmail Emails in MBOX format, and then we will convert them into PST format using a third-party application tool.

Part 1: Save Gmail Emails in MBOX Format

  • Log in to your Gmail account using credentials on your system.
  • Now, open Google Takeout.

export gmail emails to pst

  • After that, the Download your Data page will be opened.
  • Select the Mail option to export emails from Gmail to PST in the “Select Data to Include” option.
  • Click Next.
  • Select the file type as per your requirements.
  • Now, in the “Delivery Method” option, select the “Send download via email” option.
  • You will receive a link in your Inbox via an email from where you can download the Gmail emails.
  • Click on the “Create Archive” button.
  •  A new page will open, click on the “Download” button to download Gmail email to MBOX.

Part 2: Convert Gmail to PST format Using Third Party Software

Now that you have saved Gmail Email in MBOX format use the

MBOX Exporter to convert it into PST format.

Method 2: Save Gmail Email into PST format using Outlook

Using this method, you can easily export Gmail emails to PST. We will perform this method in two parts. In the first part, we will Configure the Gmail account in Outlook, and in the second part, we will save it in PST format.

Part 1: Configure Gmail Account in Outlook

  1. Hit File in Outlook in the top right corner.
  2. Select Info>>Add Account.
  3. Enter your Gmail email address.
  4. Click Connect.
  5. Enter your Gmail email account password.
  6. Click Connect.
  7. Finally, click Done.

Part 2: Save Email into .pst format

Now that you have successfully transfer email from Gmail to Outlook, the second step is to save the required emails in PST format.

  • Click on the Mail you want to save.
  • Hit File, then select Open & Export > Import/Export.

export gmail emails to pst

  • Click Export to a file, and then press Next.
  • Click Outlook Data File (.pst), and press Next.
  • Select the mail folder that you want to save.
  • Click Next.
  • Finally, choose a location and name for your backup file, and then select Finish.

Users can go for the mentioned methods to export Gmail emails to PST. But after evaluating it, by seeing both the positive and negative sides of the Native Methods. So here are some of the drawbacks that they carry.

Drawbacks of Native Methods
  1. Proper Output may not get saved using the native methods.
  2. These processes will take a long time to happen.
  3. Skipping even a single step may cost the user to redo the whole process.
  4. It is difficult for non-technical people to perform it.

Reliable Approach to Export Gmail Email to PST Format

Gmail Backup Tool is an amazing tool. It allows you to save email from Gmail account to your local system and hard drives. This utility also allows the users to transfer emails from one Gmail account to another. It comes up with several advanced features like excluding previously Migrated Emails, deleting Duplicate Emails Before Migration, setting a Schedule Migration Option, and many more unique features to serve you with non-hectic procedures.

Now that you are aware of the tool’s best and unique features. Let us see the steps to export Gmail emails to pst.

Steps to Save Gmail Email Directly to PST Format

  1. Download and install the Software.
  2. Sign In with asked credentials(Gmail account Id & Third-Party Password).
  3. Tick the folders that you want to back up from the appeared tree structure.
  4. Now, select PST as a saving option from the drop-down list.
  5. Apply the required filters.
  6. Select the Path to Save button to assign the saving path.
  7. Click Convert to start the conversion process.
  8. You can save the report of the whole migration by tapping the “Download Report” icon.

Wrapping it Up

In this write-up, we have discussed various methods to export Gmail emails to PST. We have stated native methods followed by a reliable solution. I hope this article is helpful for you in exporting Gmail emails to PST file format.

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