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How to Print W2 Forms in QuickBooks?

Print W2 Forms in QuickBooks

Are you looking for the steps to print W2 forms in QuickBooks? If yes, then your search ends right here. The IRS W2 form is basically a statement that consists of all information about the salary or wages of the employees paid by the employer. It contains further details like the tax deductions from paychecks and is very useful for employees when they are preparing their tax returns. If you are interested in learning the steps to print W2 forms, then make sure to read the post till the end. Or you can also connect with our tech support team at +1-844-521-0490 and ask them to perform the necessary steps for you.

Also Read: QuickBooks Install Diagnostic Tool

Steps to Print W2 forms in QuickBooks Desktop

The below steps can be performed to successfully print W2 forms in QuickBooks. Let us have a look:

Step 1- Find then Open W2 and W3 forms from QuickBooks Desktop

  • The very first step is to click on Employees followed by Payroll tax forms and then W2s.
  • After that click on the Process payroll forms
  • The user should then go for the Annual Form W2/W3 and Tax Statement Transmittal.
  • Now, click on the Create Form tab
  • In case you want to file the form for all your employees then go for All Employees.
  • And also click on the Employee’s last name
  • Add the year of the form that you plan to print and then click on OK
  • Note that QuickBooks Desktop stores only the version of the tax form. So, if you have the 2017 version form and you want to print W2 forms for the year 2016 then in that case you need to get the recent version of the form
  • To print the forms choose the Employees and if you haven’t reviewed all the W2 forms then click on the Review/Edit tab
  • Click on Submit to continue with the printing process.
  • After that, click on Print/e-file

Step 2- Choose the Paper type and item to print in the Print W2 and W3 Forms Window

  • Go for either blank/perforated paper or preprinted forms
  • Now, under the Select Item to Print section, choose for whom you will be printing the form
    • For Employees

      • If you are using blank/perforated paper
      • 3 per page: Copies B, 2, C
      • 4 per page: Copies B,2, 2, C
      • If you are using pre-printed forms
      • W2- Copy B: for the employee’s federal tax return, 2 per page
      • Copy 2 of W-2: for your state or Local Tax Department, 2 per page
      • W2- Copy C: for employee records, 2 per page
    • For Employer

      • W-2 Copy D: for your record, 2 per page
      • Employer filing instructions: for W2 and W3 forms
      • For Government
      • W3 per page
      • W2- Copy A: for the SSA, 2 per page
      • W2- Copy 1: for your state or Local Tax Department, 2 per page

Step 3: Export the W2s form to your PDF reader and then start printing

  • At first, the user needs to do the print test, in the case of pre-printed forms
  • After that click on Print PDF
  • The next step is to head with the printing procedure from inside the PDF Reader
  • Print your W2s form from your system’s PDF reader by choosing File => Print and on-screen following the prompts

We end this post right here, with the hope that the information shared above might be of some assistance. However, if you have any queries or if you need our assistance at some point in time, QuickBooks tech support professionals at +1-844-521-0490, and our experts will provide you with instant support services. We are a team of certified QuickBooks professionals who work round the clock in providing instant support and assistance.

Steps to Print W2 forms in QuickBooks Desktop

The below steps can be performed to successfully print W2 forms in QuickBooks. Let us have a look:

Step – Find then Open W2 and W3 forms from QuickBooks Desktop

  • The very first step is to click on Employees followed by Payroll tax forms and then W2s.
  • After that click on the Process payroll forms
  • The user should then go for the Annual Form W2/W3 and Tax Statement Transmittal.
  • Now, click on the Create Form tab
  • In case you want to file the form of all your employees then go for All Employees.
  • And also click on the Employee’s last name
  • Add the year of the form that you plan to print and then click on OK
  • Note that QuickBooks Desktop stores only the version of the tax form. So, if you have the 2017 version form and you want to print W2 forms of the year 2016 then in that case you need to get the recent version of the form
  • To print the forms choose the Employees and if you haven’t reviewed all the W2 forms then click on the Review/Edit tab
  • Click on Submit to continue with the printing process.
  • After that, click on Print/e-file

Also Read: https://boastcity.com/

amarawilliam

My name is Amara William. I have been in the accounting industry for a good time now and work towards resolving all type of accounting issues at QB Error Support, especially associated with QuickBooks accounting software. I provide solutions to the errors that might be faced when using the QuickBooks software. So we available 24*7 hr don’t hesitate to call us .Our Contact no. +18445210490

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