How To Restore QuickBooks Unable To Locate Pdf Viewer

QuickBooks missing pdf component Windows 10

Bonjour, hello all! In this particular blog installment, we are going to discuss the error message of QuickBooks unable to locate pdf viewer in the QuickBooks software. QuickBooks has a function for reporting, forms, and statements which you can view in pdf viewer; thus, it uses the pdf function as well. The users can print and reprint pdf related to it. In this blog, we will discuss pdf in general without conforming to one or two software. In the same line, we will throw light on the printing feature as well. Please read the entire blog for more info.

What is QuickBooks?

QuickBooks is a business and accounting software designed for bookkeeping, taxation, payroll, inventory, expense management, budgeting, etc. This software predominantly targets small-bracket businesses. All these various reports, forms, and statements can be displayed within the software. However, as software with its various escort antalya upgrades and updates, often it shows errors that hinder the work processes. One such error is QuickBooks unable to locate pdf viewer. Some of its variations are demonstrated below.

QuickBooks missing pdf component Windows 10

There are several reasons why QuickBooks is missing a pdf component, they are:

  • An outdated, missing, or damaged Adobe Reader application
  • Outdated QuickBooks Desktop application
  • Microsoft XPS Document Writer is disabled in the Windows OS settings.

If the above reasons are familiar, then the user may proceed to do the following:

  • Update QuickBooks Desktop to Rectify the Error
  • Use QuickBooks Print & PDF Repair Tool to Resolve the Error
  • Update/Fix a Damaged Adobe Acrobat Reader
  • Enable Microsoft XPS Document Writer
  • Reset Permissions for your TEMP Folder

QuickBooks pdf not working

If the user is confronting the above error, then the user should follow the scheme below:

  • Run the QuickBooks Print & Print Repair Tool from the QuickBooks Tool Hub
  • Reset your temp folder permissions
  • Check to see if the reconcile window is off of the screen
  • Test, reinstall, and adjust permissions for XPS Document Writer

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QuickBooks online display issues

It occurs because QuickBooks has a greater DPI (dot per inch) value than Windows 10. The default Windows setting is less than 100%, on the other hand, QB has 125 to 150%.

Solutions that you can follow, by modifying the-

  • QuickBooks DPI settings
  • Desktop view preference
  • Windows DPI settings
  • The screen resolution setting of the computer

How do I fix a missing PDF component in QuickBooks Desktop?

There are ways to fix the error message missing pdf component in QuickBooks desktop, you may try these:

  • Activate MXDW
  • Repair Print and PDF Issues via QB Tool Hub
  • Reset Permissions for Temporary Folder

How do I reinstall a pdf converter in QuickBooks?

If you have deleted the PDF converter in your system but want to reinstall it, then follow the mechanism below:

  • Search for the QuickBooks icon on the desktop and launch it
  • Hit right-click on the same icon, click on Properties
  • Out of the Properties window, click on the Find Target option, or Open File Location
  • Now, you’ll be led to a Windows Explorer Window
  • In the window, you must double-click the install.exe file or install the application
  • This action will install the PDF converter

How to enable PDF in QuickBooks

Ensure that you already have installed a pdf viewer. If it is, then you may proceed to do the following steps:

  • Select the Windows Start menu.
  • Then the Settings icon
  • Now select Apps
  • Select Default Apps
  • Scroll down until you find .pdf and select its default program
  • From the list, select the desired (for example, Adobe Acrobat Reader)
  • Select Switch anyway
  • Now, Adobe Acrobat Reader is set as a default pdf viewer for QuickBooks.

How do I print a pdf from QuickBooks?

If you want to print a pdf from QuickBooks then you need to go by the following:

  • Select the report or form you want to print in QuickBooks
  • Click the File menu and Print to use a third-party PDF printer. Then, select your PDF printer from the options. Alternatively, select File and Save as PDF to use the built-in QuickBooks PDF printer.
  • Click Print or Save. Then, select a location on your hard drive to save the PDF file

Why won’t QuickBooks let me save it as PDF?

The factors why QuickBooks won’t let you save as pdf, are here:

  • Missing pdf file component
  • A pdf converter installation error such as 1722 or 1801
  • Error related to QuickBooks converter activation
  • The pdf converter is in offline mode
  • The printer driver host is not working
  • There is a problem connecting to the printer

If QuickBooks doesn’t let you save file as PDF, then you must do the following-

  • Download the PC Repair and Optimizer Tool
  • Launch the system file checker to fix MSXML 6.0
  • Bypass the print spooler
  • Reinstalling the XPS Document Writer

The aforesaid steps guarantee that you will be out of file loss and malware. It also maximizes your system performance. This repair tool scans the repositories and replaces corrupt or missing files.

Issues With Printing and PDF Files

QuickBooks, in general, is an efficient software although from time-to-time printing and pdf related error emerges and the hurry for remedy ensues. The reasons for constant issues with printing are:

  • Due to an unresponsive XPS port
  • Missing XPS printer driver
  • Error 1722 and 1801 were ignored while the installation
  • QuickBooks doesn’t convert to pdf files because of XPS writer
  • QuickBooks PDF converter error 1498250172
  • Not being able to communicate with the company file
  • Missing pdf component needs repair
  • QB unable to complete the printing due to missing component
  • Print host driver issues in QuickBooks

There are some specific file-related issues as well:

  • The pdf record part is missing
  • Disconnected pdf converter
  • The framework is unable to communicate with the printer
  • The arranged network is unavailable
  • Inadequately managed printer programming
  • There’s a non-working print driver host is present
  • Outdated QuickBooks software

QuickBooks pdf not working

Along the same line, QuickBooks PDF not working is a familiar issue that is frequently faced by users. When you update your Windows 10 and command QuickBooks to generate PDFs for you, the error appears. Fortunately, QuickBooks dispenses the QuickBooks PDF Repair Tool for settling common printing errors, although it’s not enough to evade all errors. Sometimes it fails to solve the issue. The error usually emerges as “QuickBooks could not save your form as a pdf file” or your forms were not sent because “QuickBooks could not create the necessary pdf files”.


In summary, we can say that QuickBooks shows the error message QuickBooks unable to locate pdf viewer most of the time when there is a software update pending or it has been corrupted or damaged. All the errors mentioned above can be terminated if the software is updated and the network is rearranged properly. There are some additional issues solved too such as the display issues, and the issues with printing pdf files.


The author gives us a fair idea about what it means to have pdf errors in question to QuickBooks. Then proceeds to explain how and why it occurs and how to reduce such issues. A full demonstration has been given in the same piece.

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